We are hiring an Officer Administrative

Requirements:

• Undergraduate or equivalent or higher education obtained through degrees or diplomas from academic college or universities.
• Business Administration or Office Management
• Relevant experience typically achieved through vocational trainings and equivalent practical experience or on-the-job training.
• Able to create and develop variety of documents and templates on MS office software by using automatic functions of the software;
• Knows and uses hidden functions within the MS office software (e.g. use Developer tab, or Animation tab, Add ins, etc.)
• Excellent verbal & written communication skills in english

Duties and Responsibilities: 

•  Provides centralized administrative support to customer departments and executives, exercising data confidentiality, tact and Diplomacy;
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc; may prepare responses to routine correspondence and inquiries;
• Uses administrative team software to deliver quality administrative support to customers. 
• Supports visitors and employees and take duty telephone calls. Communicate courteously at all times and deal with issues professionally and promptly.
• Co-ordinate departmental meetings, conferences and workshops and facilitate prestart safety meetings effectively.
• Co-ordinate travel and transportation of customer departments while maintaining accurate employee database in the travel system
• Generate stores requisitions and purchase requisitions 
• Support with creating maintenance notifications
• Maintain awareness and application of relevant policies/standards and application of appropriate forms consistent with business needs with support from Human Resources and other business partner(s). eg EAP, Leave Forms and engagement with employees in a direct supportive relationship
• Work constructively and collaboratively with site Human Resources business partner(s) to apply common systems and approaches to: Payroll (Summaries/RTBS/Work Schedule Rules), Travel and Roster alignment with timely notification of any changes.
• Assist with management of company documentation, site dispatch, records and files as per OT Document Control Management policies and procedures. File all incoming & outgoing correspondence.
• Manage documentation standards, methods and practices.
• Participate in the implementation of administrative standards, policies and practices for the organization.
• Liaise with other department administration staffs.
• Translate documents and reports into English and Mongolian. Assist with interpretation as required.
• Explain complex ideas and technical systems to readers and stakeholders using written and oral communication skills.
• Develop training materials, and other product and departmental support materials as required
• Perform data entry tasks
• Perform other related duties as required.

Contract term: 6 months

Work Schedule: 5/2

Work Location: UB Office

Email: info@caml.mn

Phone: 94970303, 7713-0303, 85840303